Leader Review Policy

The following Leader Review Policy exists to ensure safe and enjoyable recreation during

DV- AMC Chapter activities:

Policy for Conducting Leader Reviews:

1. All complaints regarding a leader must be forwarded to the Leadership Chair.

2. If an activity committee takes any disciplinary action against a leader, the activity committee must promptly notify the Leadership Committee of the action taken and the reasons for this action.

3. The Leadership Chair must present all complaints to the Leader Review Committee (LRC). The LRC has broad oversight responsibility for leader performance, and its decisions will be considered final.

4. To conduct a review, the LRC must have a physical meeting in which all members are present.

5. To serve as a reference for the leader under review, the LRC must present to the leader in question the following:

o A written summary of the complaint(s) relating to the leader

o A copy of this Leader Review Policy

o A copy of the OLDC Leadership Guidelines document.

6. The leader must submit a written response to the Leadership Chair within 10 calendar days of presentation of a complaint.

7. The LRC has the right to honor the anonymity of any complainant.

8. The LRC must have a majority vote to recommend one of the following 3 options:

o No Action

o Issue a warning

o Revoke leader privileges

If no action is taken:

The LRC will notify the leader in writing that the review is complete and no action will be taken.

If a warning is issued:

1. The LRC must present the warning to the leader in writing

2. The warning will include an explanation of the actions or behavior that resulted in the warning as well as specific actions to be taken by the recipient to properly address the warning.

The LRC or its designees reserve the right to audit future trips led by the warning recipient to ensure compliance with all Club and Chapter requirements.

If a leader is revoked of privileges:

1. The LRC must notify the leader in writing of the reasons for the revocation.

2. The LRC must present the Leader Review Policy (this policy) with the revocation of privileges.

3. The LRC will notify AMC’s Volunteer Relations Department of the revocation and furnish documentation of the review process upon request.

The Leader Review Committee (LRC) shall consist of at least 5 members including the

Chapter Chair, Vice-Chair, Leadership Chair, the immediate Past Chapter Chair, and the

Activity Chairs of the leader under review. If any of these are unable to serve on the LRC for any reason, a replacement will be designated by the Chapter Chair so that there will be at least 5 members.

Approved July 1, 2005